Company number: 04793760

CHESTER MUSIC SOCIETY

(a company limited by guarantee)

NOTICE OF ANNUAL GENERAL MEETING

NOTICE IS HEREBY GIVEN that the 77^th Annual General Meeting of the above named Company will be held by Zoom on Wednesday 6 December 2023 at 7.30pm

The Chairman Michael Clark will act as host for the meeting. Members wishing to attend will be sent the details of Zoom access a few days before 6 December.

AGENDA

1. Apologies
2. To approve the Minutes of the 76th Annual General Meeting
3. To discuss any matters arising from the Minutes of the 76^th Annual General Meeting
4. To receive the Chairman’s Report and short reports from each of the three Sections
5. To receive the Annual Accounts
6. To appoint Officers and Board Members for 2023/2024 as follows:
   1. To re-appoint Berkeley Ranby (who retires by rotation in accordance with the Articles) as a Trustee
7. To re-appoint Martin Roscoe as President of the Society.
8. To re-appoint the following Vice-Presidents of the Society:
   1. Lord Lyndon Harrison
   2. JI Morris
   3. MJP Cooke MBE
9. To consider any other Resolutions properly advised
10. Any other business

BY ORDER OF THE BOARD

Susan J Russell

Trustee and Hon. Secretary

Date: 16 November 2023

Registered office:

St Johns Chambers
UHY Hacker Young
Love Street
Chester
Cheshire
CH1 1QN

NOTES:

A member of the Company entitled to attend and vote at the meeting convened by this notice is entitled to appoint a proxy to exercise any of his or her rights to attend, speak and vote at that meeting on his or her behalf. A proxy need not be a member of the Company.

A proxy may only be appointed using the procedures set out in these notes and the enclosed proxy form. To appoint a proxy, a member must complete, sign and date the enclosed proxy form and either (i) deposit or post it marked for the attention of S J Russell Hon Sec Chester Music Society at 4 Glebe Meadows Mickle Trafford Chester CH2 4QX or (ii) email the same to This email address is being protected from spambots. You need JavaScript enabled to view it., in each case by 7.30pm on 4 December 2023.

Any power of attorney or any other authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be enclosed with the proxy form.

In order to revoke a proxy appointment, a member must sign and date a notice clearly stating his intention to revoke his proxy appointment and deposit it, or email it, as set out in Note 2 above by 7.30pm on 4 December 2023.

COMPANY NUMBER: 04793760

CHESTER MUSIC SOCIETY

PROXY FORM

Please insert name I………………..………………………………………………

                                (please use block letters)

and address            of ………………………………………………………………………

                              (please use block letters)

                              …..……………………………………………………………………

being a Member or Chester Music Society (the "Company") hereby appoint the chairman of the Annual General Meeting or (see note 1 below)

…………………………………………………………………………………………………

(please use block letters)

as my proxy to attend and vote for me and on my behalf at the General Meeting of the Company to be held by Zoom on Wednesday 7^th December 2022 at 7.30pm and at any adjournment thereof.

Signature …………………………………………………… (see note 2 below)

NOTES:

1. If you wish to appoint someone other than the chairman as your proxy, please insert his/her name and address and strike out and initial the words "the chairman of the general meeting or". A proxy need not be a member of the Company.  Appointing a proxy will not preclude you from personally attending and voting at the meeting (in substitution for your proxy) if you subsequently decide to do so.  If no name is entered on this form, the return of this form, duly signed, will authorise the chairman of the meeting to act as your proxy.

1. This proxy form must be signed by Member appointing the proxy or a duly appointed attorney on behalf of such Member.

1. To appoint a proxy using this form, the form must be:

1. 1. completed and signed;
   2. sent or delivered to the Company by posting or delivering it for the attention of S J Russell Hon Sec Chester Music Society 4 Glebe Meadows Mickle Trafford Chester CH2 4QX or by emailing the same to This email address is being protected from spambots. You need JavaScript enabled to view it.; and
   3. received by the Company (in one of the ways described in b. above) by 7.30pm on 4 December 2023.

1. If, after returning a duly completed proxy form, you wish to revoke your proxy appointment you must sign and date a notice clearly stating your intention to revoke that proxy appointment and deposit it at the address or send it to the email address set out in Note 3 above by 7.30pm on 4 December 2023.

Chester Music Society

UHY Hacker Young, St John's Chambers

Love Street

Chester, Cheshire CH1 1QN

United Kingdom

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