Season Begins 20-21

Society - Notice of AGM

NOTICE is hereby given that the AGM of the Society will be held on
TUESDAY 8th December 2020, at 7.30 p m.


NOTE: Because of the exceptional restrictions imposed as a result of the Coronavirus this year, it is not possible to hold the AGM in the usual format with attendance in person. The Board decided the most practical option is to set up an on-line meeting using the Zoom system. The Chairman David Woods will act as host for the meeting. Members wishing to attend will need to register with Zoom on their computers/iPads.


The agenda for this meeting and minutes of last year's AGM are attached. Questions can be submitted in advance to the Secretary, or asked on-line at the meeting.  

If you would prefer, you can appoint a proxy (see the Notes at the end of this Notice), who may be the Chair of the meeting, to cast your vote for you. To do this please follow the instructions in Note 2 below.

The Annual General Meeting of Chester Music Society, a Company Limited by Guarantee (the Company), is called to:
receive the Accounts and Reports of the Officers
appoint duly notified nominees to the Board; David Woods, David Parks-Smith and John Herson stand down this year under Rule 11 and are eligible for re-election. A nomination is being sought for Publicity Secretary. There is also a vacancy for another Board Member.

Copies of the Accounts will be available shortly before the meeting by e-mail, or by visiting the CMS website. Any Resolutions should be e-mailed to the Secretary by the proposer, and seconded in a separate e-mail by another member, at least 36 hours beforehand.

D G Parks-Smith (Hon. Secretary)
This email address is being protected from spambots. You need JavaScript enabled to view it.
01606 882007
If this notice has reached you by post, it would be helpful to send it by e-mail in future. If you agree, please e-mail your address to This email address is being protected from spambots. You need JavaScript enabled to view it.

NOTES:

1 A member of the Company entitled to attend and vote at the meeting convened by this notice is entitled to appoint a proxy to exercise any of his rights to attend, speak and vote at that meeting on his behalf. A proxy need not be a member of the Company.
    
2 A proxy may only be appointed using the procedures set out in these notes. To appoint a proxy, a member may complete, sign and date the proxy form that appears at the end of this Notice and post it to D G Parks-Smith, 2 Greenfield Way, Cuddington, Northwich CW8 2YH or, preferably, email it to This email address is being protected from spambots. You need JavaScript enabled to view it. to arrive not later than 7.30pm on 6 December 2020. If you are emailing, there is no need to sign the proxy form with a ‘wet ink’ signature, please just copy and paste the form into an email or express your voting wishes in that email. (Any power of attorney or any other authority under which the proxy form is signed or a duly certified copy of such power or authority must be enclosed with the proxy form.)

3 If you wish to appoint someone other than the chairman as your proxy, please insert your proxy’s name and address and strike out and initial the words “the chairman of the annual general meeting” on the form. Appointing a proxy will not preclude you from personally attending and voting at the meeting (in substitution for your proxy vote) if you subsequently decide to do so. If no name is entered on this form, the return of this form, duly signed or by email without a wet ink signature, will authorise the chairman of the meeting to act as your proxy.


4 To direct your proxy how to vote on the resolutions, please mark the appropriate box next to each resolution with an “X”. If no voting instruction is given, your proxy will vote or abstain from voting as he sees fit in his absolute discretion in relation to each resolution and any other matter which is put before the Meeting.


Proxy Voting Form

I ………………………………….………………………………………full name (please use block letters) being a Member of the Company hereby appoint the chairman of the annual general meeting or (see note 3)
Proxy name and address …………………………………………………………………………
as my proxy to attend and vote for me and on my behalf at the annual general meeting of the Company to be held at 7.30pm on 8 December 2020 and at any adjournment thereof.

I request such proxy to vote on the following resolutions in the manner specified below (please put an X in the relevant box):

Resolutions For Against Abstain
To reappoint David Woods as a Director of the Company      
To reappoint David Parks-Smith as a Director of the Company      
To reappoint John Herson as a Director of the Company      


Member’s Signature    ………………………………………………..